Applications have closed

HR & Admin Coordinator

SCI employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

CHILD SAFEGUARDING:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE: 

The role of HR & Admin Coordinator will be expected to provide generalist HR & Admin support to Türkiye Country Office and partner organizations. This role will be responsible to provide effective support and co-ordination on full range of HR and Admin processes including coordination with regional team and other stakeholders providing the opportunity to become involved in a wide range of HR and Admin initiatives. Role holder will also be responsible for ensuring full compliance of the policies and procedures of these core responsibilities and implementing best practices aligned with the organizational culture.

SCOPE OF ROLE: 
Reports to: HR & Admin Manager

Staff directly reporting to this post: HR & Admin Assistant, HR & Admin Intern, Receptionist/Admin Assistant

KEY AREAS OF ACCOUNTABILITY: 

Recruitment and Selection

  • Responsible for internal and external vacancy announcement based on SCI formats for approved recruitments
  • Responsible for national recruitment processes by advising hiring managers on HR perspective and facilitate international recruitment process including filing and ensure transparency in the process
  • Ensure the recruitment files are complete and updated with every recruitment by ensuring recruitment processes are in line with SCI regulations
  • Contract management of staff (including staff contracts, extension, amendments)
  • Using a variety of methods, including internet data mining, cold calling, online databases, social media, internal database, employee referrals, career fairs, and other relevant sources to find candidates that meet the target profiles for open and upcoming vacancies
  • Focal point for HR online systems; Oracle, Agresso –Effort Reporting, Taleo
  • Responsible for providing data input for the Regional quarterly reports (Recruitments, Turnover, sitreps, updating staff lists..)
  • Support new starters for their orientation process to ensure new members are supported

Personnel Affairs

  • Ensure that all staff have a personnel file within a week of joining
  • Manage the personnel files and ensure they are up to date with all the required documents at all times
  • Ensure confidentiality of the personnel file – assess of files by only the HR Manager or designated
  • Follow up on leaver process by ensuring all exit procedures are completed
  • Responsible for payroll processes and ensure its compliant with Turkish laws and donor regulations

Learning & development and staff wellbeing

  • Providing ongoing assistance, guidance, and promoting learning and development to all staff, teams and individuals/partners.
  • Support HRAM to prepare learning and development plans after analysing individual and organizational needs for staff
  • Support staff representative where needed to implement key actions/activities as outlined in the staff wellbeing plan and evaluate the effectiveness by ensuring reports are provided to SMT
  • Follow up with the partners designated HR responsible and ensure they receive the capacity building on HR matters
  • Conducting HR related trainings for HR systems/procedures and safeguarding related trainings to staff members

Admin Responsibilities

  • Ensure a safe; secure and professional workplace
  • Monitoring of administrative expenditure factored in the administration budget to ensure cost effectiveness and prepare monthly reports for the same.
  • Ensure that all new staff receive an induction on Administration systems and procedures.
  • Co-ordinate the renewal of the leases of office premises and guest houses
  • Support the receptionist to develop and ensure implementation of a comprehensive administrative filing system including archival and storage inventories, in accordance with the policies and procedures of the organization
  • Ensure admin related procurement processes are handled in line with the SCI policies,
  • Being responsible for the third parties on admin matters such as phone lines, building management, insurance companies with a support from HRAM,
  • Ensure the proper functioning and repair/maintenance of utilities, facilities and office equipment.
  • Participate in the preparation of the administration budget ensuring all relevant support costs for the office are included and expenditure monitored.
  • Any other duties as assigned by line manager or the designate.

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

Essential

  • A Bachelor’s degree in Human Resource Management and or Business Administration or any other relevant degrees
  • Minimum 3 years of experience in Human Resources (with at least one year in managerial roles)
  • Strong communication (written and spoken), and interpersonal skills in English and Turkish, with experience in working with multicultural teams across diverse cultures and geographical distances
  • Extensive knowledge of Turkish Labour Law and related legislation and issues concerning local labour market
  • Ability to build relationships quickly with a wide variety of people, both internally and externally
    Demonstrated excellent skills in planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
  • Proven operational HR or Admin experience of providing a generalist HR and Admin service to staff and colleagues across a full range of HR and Admin issues
  • Advanced working knowledge with MS Office applications (i.e. Word, advanced Excel, Outlook, Teams) with high degree of proficiency and productivity
  • Excellent attention to detail and accuracy
    Ability to collaborate and work effectively in partnership with others
  • Ability to work with limited supervision and strong ability to take initiative.
  • Good facilitation skills and ability to deliver induction briefing/training
  • Able to work to tight deadlines and under pressure.
  • Excellent team player.
    Desirable
  • HR experience in INGOs is highly desirable
  • Experience working with implementing partners
  • Relevant experience with safeguarding
  • Communication skills (both written and spoken) in Arabic language
  • Experience of working with HRIS systems such as Oracle, Taleo etc.
  • Experience of working in emergency response and with major donors

Position holder will be based in Istanbul, therefore legal right to work in Türkiye is necessary at the time of application.

Benefits Package provided to National Staff:

  • Salary commensurate with the pay-grade of the position.
  • Allowance as per relevant internal memorandum
  • 20 days of annual leave
  • Life and critical diseases insurance

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Save the Children is committed to create a truly inclusive, effective and representative organisational culture, encouraging equity and diversity among its employees and eliminating discrimination. Having a diverse profile of employees, different age groups, backgrounds, cultures, gender identities and expressions, sexual orientation etc., including a range of different experiences and capabilities helps us understand, represent and serve children better.  Therefore all qualified applicants will receive equal consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, disability, or age.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Save the Children does not charge a fee at any stage of the recruitment process. 

Tagged as: human resources

Job Overview
We use cookies to improve your experience on our website. By browsing this website, you agree to our use of cookies.

Sign in

Sign Up

Forgotten Password

Share